Your privacy is critically important to us. At College Life, we have a few fundamental principles:

  • We are thoughtful about the personal information we ask you to provide and the personal information that we collect about you through the operation of our services.
  • We store personal information for only as long as we have a reason to keep it.
  • We aim to make it as simple as possible for you to control what information on your website is shared publicly (or kept private), indexed by search engines, and permanently deleted.
  • We help protect you from overreaching government demands for your personal information.
  • We aim for full transparency on how we gather, use, and share your personal information.

Below is our Privacy Policy, which incorporates and clarifies these principles.

1.0 Information We Collect

We only collect information about you if we have a reason to do so–for example, to provide our Services, to communicate with you, or to make our Services better. We collect information in two ways: if and when you provide information to us and automatically through operating our Services. Let’s go over the information that we collect.

1.1 Information You Provide to Us

It’s probably no surprise that we collect information that you provide to us. The amount and type of information depends on the context and how we use the information. Here are some examples:

  • Basic Account Information: We ask for basic information from you in order to set up your account. For example, we require individuals who sign up for an employer account to provide their username and email – that’s it. You may provide us with more information–like your name–but we don’t require that information to create your account on College Life.
  • Public Profile Information: If you have an account with us, we collect the information that you provide for your public profile. For example, if you have an employer account, your company name is part of that public profile, along with any other information you put into your public profile, such as your company’s website.
  • Communications With Us (Hi There!): You may also provide us information when you respond to surveys or communicate with our customer service about a support question.

1.2 Information We Collect Automatically

We also collect some information automatically:

  • Log Information: Like most online service providers, we collect information that web browsers, mobile devices, and servers typically make available, such as the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. We collect log information when you use our Services–for example, when you create or make changes via your College Life account.
  • Usage Information: We collect information about your usage of our Services. For example, we collect information about the actions that site administrators and users perform on a site using our services–in other words, who did what, when and to what thing on a site (e.g., [College Life username] deleted “[title of job post]” at [time/date
  • Location Information: We may determine the approximate location of your device from your IP address. We collect and use this information to, for example, calculate how many people visit our Services from certain geographic regions. We may also collect information about your precise location via our mobile apps (when, for example, you post a photograph with location information) if you allow us to do so through your mobile device operating system’s permissions.
  • Information from Cookies & Other Technologies: A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Pixel tags (also called web beacons) are small blocks of code placed on websites and emails. College Life uses cookies and other technologies like pixel tags to help us identify and track visitors, usage, and access preferences for our Services, as well as track and understand email campaign effectiveness and to deliver targeted ads. For more information about our use of cookies and other technologies for tracking, including how you can control the use of cookies, please see our Cookie Policy below.

2.0 Stakeholders

College Life is a hub for international students and graduates. As one of the primary purposes of the hub is to “connect” students and graduates with products and services, there are multiple stakeholders that this privacy policy relates to. Below is an overview of each of these stakeholders.

2.1 Candidates

Through College Life, you can apply to open vacancies published by our partner employers. When you apply for an open vacancy on College Life Jobs (https://collegelife.nl/jobs/), you submit your personal data. This personal data is processed by College and stored securely in our application database for a duration of 3 months, after which it will be permanently deleted. By submitting your personal data, you agree to share it with it with the employer that owns the specific vacancy on College Life.  The employer acts as the data controller –the natural or legal person, public authority, agency or another body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

As a candidate, you have the following rights, and may exercise them with the employer:

  • The right to access all your personal data
  • The right to rectify any errors in your personal data
  • The right to transfer your personal data
  • The right to have your personal data deleted
  • The right to restrict processing

2.2 Employers

Through College Life, you can submit vacancies for your company. When submitting a vacancy on College Life (https://collegelife.nl/jobs/employers/), you submit your personal data. This personal data is processed by College and stored securely in our database until you request us to remove this data or when you exercise one of your rights as an employer. By submitting your personal data, you agree to share it with it with College Life. Your personal data is confidential and will not be shared with anyone else.

As an employer, you have the following rights:

  • The right to access all your personal data
  • The right to rectify any errors in your personal data
  • The right to transfer your personal data
  • The right to have your personal data deleted
  • The right to restrict processing

If you’d like to keep the data of a candidate, you must inform the candidate that you will keep processing their data via an email.

  • Explain why you want to keep the candidate’s data.
  • Mention how long you plan to keep their details.
  • Link again to your privacy policy.
  • Let candidates know they can withdraw their consent (if applicable) at any time.

If you have rejected a candidate, you must delete their application from the system.

For any inquiries about this privacy policy or requests for taking action in regards to the processing of your personal data, please contact College Life at info [at] collegelife.nl.

3.0 Data Processing Activities

3.1 Data Processing Companies

Personal data is collected through the data processors that store information within the WordPress content management system. College Life is the data controller for the data that has is processed by these companies.

3.1.1 WordPress is an open-source content management system based on PHP and MySQL. By signing up as a user in WordPress, the following data is collected:

  • First Name
  • Last Name
  • Email

3.1.2 WP Job Manager is a lightweight plugin for adding job-board functionality to a WordPress website. The plugin creates a two-sided platform with job candidates on one side, and employers on the other.

The following data is collected from the employers using job publishing forms:

  • Company Name
  • Website

The following data is collected from the candidates using job application forms in the Applications add-on:

  • Full Name
  • Email
  • Short Message
  • CV / Resume

3.1.4 WooCommerce is an open source eCommerce platform for WordPress. The plugin is used to process orders for new employer subscriptions through WP Job Manager. The following data is collected through WooCommerce:

  • First Name
  • Last Name
  • Company Name
  • Country
  • Street Address
  • Postcode / ZIP
  • Town / City
  • Phone
  • Email Address

3.1.5 ConvertCalculator is an embeddable web calculator for websites. The following data is collected through ConvertCalculator:

  • First Name
  • Last Name
  • Email
  • Phone Number

3.1.6 Drift is a leading conversational marketing platform. The following data is collected through Drift:

  • Email
  • Full Name

3.1.7 WP Forms is a drag & drop WordPress form builder. The following data is collected through WP Forms:

  • First Name
  • Last Name
  • Email

3.1.8 HotJar is a platform for understanding web and mobile site visitors. All data Hotjar collects is stored electronically in Ireland, Europe on the Amazon Web Services infrastructure, eu-west-1 datacenter.

3.1.9 Heap builds analytics infrastructure for every online business. It visualizes analytics for users of the platform.

 

4.0 Cookie Policy

Our Privacy Policy explains our principles when it comes to the collection, processing, and storage of your information. This policy specifically explains how we, our partners, and users of our services deploy cookies, as well as the options you have to control them.

4.1 What are cookies?

Cookies are small pieces of data, stored in text files, that are stored on your computer or another device when websites are loaded in a browser. They are widely used to “remember” you and your preferences, either for a single visit (through a “session cookie”) or for multiple repeat visits (using a “persistent cookie”). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as “first party cookies”), or by third parties, such as those who serve content or provide advertising or analytics services on the website (“third party cookies”).

Both websites and HTML emails may also contain other tracking technologies such as “web beacons” or “pixels.” These are typically small transparent images that provide us with statistics, for similar purposes as cookies. They are often used in conjunction with cookies, though they are not stored on your computer in the same way. As a result, if you disable cookies, web beacons may still load, but their functionality will be restricted.

4.2 How we use cookies

We use cookies for a number of different purposes. Some cookies are necessary for technical reasons; some enable a personalized experience for both visitors and registered users; and some allow the display of advertising from selected third party networks. Some of these cookies may be set when a page is loaded, or when a visitor takes a particular action (clicking the “like” or “follow” button on a post, for example).

Many of the cookies we use are only set if you are a registered College Life user (so you don’t have to log in every time, for example), while others are set whenever you visit one of our websites, irrespective of whether you have an account.

For more information on the choices you have about the cookies we use, please see the Controlling Cookies section below.

4.3 Where we place cookies

We place our cookies across different pages on our website.

4.4 What are cookies used for?

Cookies can be used to recognize you when you visit College Life, remember your preferences, and give you a personalized experience that’s in line with your settings. Cookies also make your interactions with College Life faster and more secure.

 

Categories of Use Description
Authentication If you’re signed in to College Life, cookies help us show you the right information and personalize your experience.
Security We use cookies to enable and support our security features, and to help us detect malicious activity and violations of our User Agreement.
Preferences, features and services Cookies can tell us which language you prefer and what your communications preferences are. They can help you fill out forms on College Life more easily. They also provide you with features, insights, and customized content in conjunction with our plugins. You can learn more about plugins in our Privacy Policy.
Advertising We may use cookies to show you relevant advertising both on and off the College Life site. We may also use a cookie to learn whether someone who saw an ad later visited and took an action (e.g. downloaded a white paper or made a purchase) on the advertiser’s site. Similarly, our partners may use a cookie to determine whether we’ve shown an ad and how it performed, or provide us with information about how you interact with ads. We may also work with a partner to show you an ad on or off College Life, such as after you’ve visited a partner’s site or application.
Performance, Analytics and Research Cookies help us learn how well our site and plugins perform in different locations. We also use cookies to understand, improve, and research products, features, and services, including when you access College Life from other websites, applications, or devices such as your work computer or your mobile device.

 

4.5 How are cookies used for advertising purposes?

 

Cookies and other ad technology such as beacons, pixels, and tags help us serve relevant ads to you more effectively. They also help us provide aggregated auditing, research, and reporting for advertisers, understand and improve our service, and know when content has been shown to you. Note: Because your web browser may request advertisements and beacons directly from third party ad network servers, these networks can view, edit, or set third party cookies, just as if you had requested a web page from their site. Ads served by College Life may also set third party cookies.

If you are logged in on College Life, or another Service that references this Cookie Policy or browsing a third party partner site of College Life and one of our cookies on your device identifies you, your usage (such as your browsing behavior) and log data (such as your IP address), will be associated by us with your account.

If you are a College Life member but logged out of your account on a browser, College Life may still continue to log your interaction with our services on that browser for up to 30 days in order to generate usage analytics for our services, which analytics we may share in aggregate form with our advertising customers.

Unless you clear these cookies from your browser, we may use this information to:

  • provide more relevant, interest-based advertising
  • provide aggregate reports of ads activity to advertisers and websites hosting the ads
  • help website and app owners understand how visitors engage with their sites or apps
  • detect and defend against fraud and other risks to protect users and partners
  • improve our products

4.6 What third-party cookies does College Life use?

Our cookie table lists some of the third party cookies on our sites. Please note that the names of cookies, pixels and other technologies may change over time. Please also note that companies and other organizations that sponsor pages on College Life may use cookies, pixels or other technologies on their College Life pages to learn about your interest in them.

4.7 Controlling cookies

Most browsers allow you to control cookies through their settings preferences. However, if you limit the ability of websites to set cookies, you may worsen your overall user experience, since it will no longer be personalized to you. It may also stop you from saving customized settings like login information.

4.8 What to do if you don’t want cookies to be set or want them to be removed?

If you are a Visitor or a Member, you can opt-out of our cookies here: [cookies_revoke]. If you do not want to receive cookies, you can also change your browser settings on your computer or other device you’re using to access our services. If you use College Life without changing your browser settings, we’ll assume that you’re happy to receive all cookies on the College Life website. Most browsers also provide functionality that lets you review and erase cookies, including College Life cookies. Please note that the College Life site will not work properly without cookies.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit wikipedia.orgwww.allaboutcookies.org, or www.aboutcookies.org.

4.9 Other helpful resources

To learn more about advertisers’ use of cookies the following links may be helpful:

Browser manufacturers provide help pages relating to cookie management in their products. Please see below for more information.

For other browsers, please consult the documentation that your browser manufacturer provides.

4.10 Cookie Table

 

Domain Cookie Name Description Expiration
First Party __hssc This cookie keeps track of sessions. This is used to determine if we should increment the session number and timestamps in the __hstc cookie. It contains the domain, viewCount (increments each pageView in a session), and session start timestamp. 30 minutes
First Party _gat Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>. 10 minutes
First Party __atuvc AddThis uses cookies to track how many clicks visitors have made of share buttons that are integrated with College Life 2 years
First Party mp_a7c8268a63db2bee1d146a512af09ca2_mixpanel These are cookies that are used for Site analytics and operational purposes. 1 year
First Party driftt_sid Drift’s identifier token, that allows the app to identify that a conversation has been initiated with you through the chat integrated with our platform. 2 years
First Party __hssrc Whenever HubSpot changes the session cookie, this cookie is also set. We set it to 1 and use it to determine if the visitor has restarted their browser. If this cookie does not exist when we manage cookies, we assume it is a new session. None
First Party __hstc The main cookie for tracking visitors. It contains the domain, utk (see below), initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session). 2 years
First Party wordpress_logged_in_e27eda034d06d5b4c66f2c5aacf398e3 indicates when you’re logged in, and who you are, for most interface use. 2 weeks
First Party woocommerce_cart_hash  contain information about the cart as a whole and helps WooCommerce know when the cart data changes. 1 year
First Party woocommerce_items_in_cart  contain information about the cart as a whole and helps WooCommerce know when the cart data changes. 1 year
First Party wordpress_test_cookie WordPress sets this cookie when you navigate to the login page. The cookie is used to check whether your web browser is set to allow, or reject cookies. 2 weeks
First Party wp_woocommerce_session_e27eda034d06d5b4c66f2c5aacf398e3 The final cookie (wp_woocommerce_session_) contains a unique code for each customer so that it knows where to find the cart data in the database for each customer. 1 year
First Party wfwaf-authcookie-16f648fc082afb1c3f89a970969678a1 This cookie is set by the WordPress security plugin “Wordfence”. It is used to authenticate user’s login request. 30 minutes
First Party wp-settings This is used to customize your view of admin interface, and possibly also the main site interface. 2 weeks
First Party __atssc Used to manage the share count via AddThis, until the sharing cache is updated. 2 years
First Party _gid is used to distinguish users in Google Analytics 24 hours
First Party cookie_notice_accepted This is used by Hubspot to confirm your consent for storing cookies on your device 1 year
First Party DFTT_LEAD_HAS_PREV_IDENTIFIED  to provide support using the Drift chat app on our website.  2 years
First Party DFTT_END_USER_PREV_BOOTSTRAPPED  to provide support using the Drift chat app on our website.  2 years
First Party tk_lr Collection of internal metrics by WordPress for user activity, used to improve user experience. 1 year
First Party tk_or Collection of internal metrics by WordPress for user activity, used to improve user experience. 5 years
First Party hubspotutk
First Party _ga is used to distinguish users in Google Analytics 2 years
First Party __cfduid is used to identify individual clients behind a shared IP address and apply security settings on a per-client basis. 5 years
First Party driftt_aid  to provide support using the Drift chat app on our website.  2 years
First Party km_lv These cookies are placed by KISSmetrics, another third party analytics service. You can opt-out of KISSmetrics from their user privacy page. 5 years
First Party km_ai These cookies are placed by KISSmetrics, another third party analytics service. You can opt-out of KISSmetrics from their user privacy page. 5 years
First Party tk_ai Collection of internal metrics by WordPress for user activity, used to improve user experience. 5 years
First Party wp-settings-time-[number] Used for the content management system of WordPress in order to keep track of time.  Mas. 1 year
First Party muxData Tracking user behaviour in videos through Wistia 240 months
First Party __distillery This cookie is used by Wistia Distelly to remember your position in a video should playback be interrupted. 12 months
First Party _hjMinimizedPolls This cookie is set by Hotjar once a visitor completes a Poll using the Feedback Poll widget. It is used to ensure that the same Poll does not re-appear if it has already been filled in. 12 months
First Party _hjDonePolls This cookie is set once a visitor minimizes a Feedback Poll widget. It is used to ensure that the widget stays minimized when the visitor navigates through your site. 12 months

 

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